Online board meetings are becoming more commonplace as companies shift to a more virtual environment. This new way of conducting business requires a bit more discipline than traditional meetings, yet can be equally productive if handled well. It is important to set the right expectations for all participants from the start and encourage them to follow the meeting guidelines.
During the meeting, you should keep discussions focussed on the most important agenda items. By keeping the agenda short and broken down into 15-minute intervals will help avoid fatigue and allow you to swiftly move through each item on the agenda. Incorporating breaks directly into the agenda can also boost the energy of valuable virtual data rooms discussions and encourage participation.
Brainstorming sessions are a great way to encourage the participants to think creatively and often result in excellent ideas. It’s important that all team members feel at ease speaking up during these kinds of discussions. It’s not uncommon for shy or quiet team members to get overlooked in these kinds of discussions which is why you should be able to hear them.
After the meeting, remind everyone of any follow-up requirements, such as taking the board survey or providing additional data or other information during the meeting. This can be accomplished using a robust board management software solution that allows an effortless distribution of documents to all attendees.